Terms and Conditions
Please see below for terms & conditions and an event code of conduct
Terms & Conditions
Attendance
Only pre-registered visitors who are badge holders, visitors who register onsite, and exhibitors who are badge holders will be able to attend the Event.
Admission
Admission is open to professional and business visitors and exhibitors who are involved in or have a direct connection or interest in the subject area of the Event or associated industries or organisations. Visitors and exhibitors should be dressed in suitable business wear.
Data Sharing
By choosing to allow their badge to be scanned by an exhibitor or sponsor during Data Decoded, visitors will be providing their name and contact details to the exhibitor, sponsor who may contact them about their products or services.
By choosing to attend any session in our seminar theatres, visitors who have their badge scanned at entry agree to have their name and contact details shared with the seminar host/exhibitor, sponsor and/or speaker, who may contact them about their products or services in relation to such session.
Badge Security
Badge holders must not allow their badges to be worn by anyone else. Any failure is likely to lead to the badge holder and the person wearing the badge being removed from the Event.
Anyone obtaining a badge by theft, deception or other illegal means will likely be asked to leave the Event.
Please Note: Barcodes and QR codes used by Data Decoded only ever hold identical information as already printed on each badge. No contact data is shared in these formats.
Identity Check
Anyone attending the Event should carry and produce on request of the Organisers a personal photo-ID (e.g., passport, photo-ID driving licence, national identity card) or other identification acceptable to the Organisers
Age Limits
No one under the age of 16 will be able to attend the Event without the prior written approval of the Organisers. Visitors attending with children under the age of 16 will be responsible for their children and will be asked to put their mobile number on a wristband to be worn by the child.
Service Animals
With the exception of guide dogs or other service animals, no pets or animals of any description will be allowed into the Event.
Activity
Anyone attending the Event must not take part in any canvassing, leafleting, demonstrations, objectionable behaviour or wear offensive apparel or be involved in any activity which may disrupt the Event.
Press
Press badges at the Event are restricted to publishers, editors, journalists, photographers, broadcasters and web bloggers associated with the industry. Members of the press may be required to complete an application form and produce accreditation in the form of a photocopy of a recognised press or media card, business card, NUJ card, a letter from the editor or an official web address linking to a press release in order to verify their position. Press applications from advertising personnel and media sales representatives will not be accepted.
Photography and Recording
Official photographers and film crew will be taking photographs and recording and/or streaming videos at the Event. Each attendee authorises such photography and recording and permits the Organisers to use the attendee’s image, likeness and voice for archival and promotional purposes in any and all media, without liability, compensation or credit to the attendee.
No visitor to the Event may take photographs or make any form of recording (including audio or video) on any media at the Event under any circumstances without the prior written permission of the Organisers.
Reservation of Rights
The Organisers reserve the right to exclude or remove anyone from the Event and the venue who does not comply with this policy or who they reasonably consider is likely to break these rules or who is prohibited from attending under any applicable sanctions, laws or regulations, or otherwise at the Organisers’ discretion.
COVID-19 Safety and Security
The safety and security of our staff and attendees is our priority. We work closely with the venue, location and national authorities to identify risks, assess them and develop security plans for our events.
Organisers: Media12 Group Ltd, First Floor, 129 High Street, Guildford, Surrey, United Kingdom, GU1 3AA
Code of Conduct
Data Decoded Code of Conduct for Exhibitors & Visitors
This Code of Conduct outlines the standards expected from all participants exhibitors and visitors alike at Data Decoded, to ensure a respectful, safe, and productive environment conducive to professional networking and B2B trade.
General Conduct
- Professionalism
All participants at Data Decoded are expected to act in a professional and businesslike manner at all times.
- Respect and Inclusivity
– Treat all individuals with respect, regardless of race, gender, age, sexual orientation, disability,
religion, or background.
– Discriminatory, harassing, or offensive behaviour will not be tolerated at Data Decoded.
- Compliance with Laws and Policies
Participants must comply with all applicable laws, venue rules, and the official policies of Data
Decoded.
Exhibitor Responsibilities
- Booth Conduct
– Maintain a clean, professional, and organised exhibit area.
– Avoid excessive noise, obstruction of neighbouring booths, or aggressive promotional tactics.
- Accurate Representation
– Present products and services honestly without misleading claims or false advertising.
- Respect for Attendees
– Avoid pressuring or blocking the free movement of visitors.
– Do not harass or overly pursue contacts beyond reasonable follow-up.
- Confidentiality
– Respect any confidential or proprietary information shared by visitors or fellow exhibitors.
Visitor Responsibilities
- Engagement Etiquette
– Interact respectfully with exhibitors and avoid monopolising time at booths.
– Provide accurate information when sharing contact or company details.
- Photography and Recording
– Do not take photos, videos, or recordings of exhibits without express permission.
- No Solicitation
– Visitors are not permitted to solicit products or services unless formally registered as exhibitors at Data Decoded.
Prohibited Behaviour (All Participants)
– Harassment, intimidation, or discrimination.
– Unauthorised distribution of promotional materials outside designated areas.
– Theft, vandalism, or tampering with displays or materials.
– Intoxication or disruptive conduct.
Reporting and Enforcement
– Any violations of this Code of Conduct should be reported to Data Decoded event staff
immediately.
– The organisers of Data Decoded reserve the right to take appropriate action, including:
– Verbal or written warnings
– Removal from the event without refund
– Notification to employer or legal authorities
Agreement
By attending Data Decoded, all participants agree to abide by this Code of Conduct and understand that violations may result in consequences as deemed necessary by the event organisers.
- Professionalism
All participants at Data Decoded are expected to act in a professional and businesslike manner at all times.
- Respect and Inclusivity
– Treat all individuals with respect, regardless of race, gender, age, sexual orientation, disability,
religion, or background.
– Discriminatory, harassing, or offensive behaviour will not be tolerated at Data Decoded.
- Compliance with Laws and Policies
Participants must comply with all applicable laws, venue rules, and the official policies of Data
Decoded.
Exhibitor Responsibilities
- Booth Conduct
– Maintain a clean, professional, and organised exhibit area.
– Avoid excessive noise, obstruction of neighbouring booths, or aggressive promotional tactics.
- Accurate Representation
– Present products and services honestly without misleading claims or false advertising.
- Respect for Attendees
– Avoid pressuring or blocking the free movement of visitors.
– Do not harass or overly pursue contacts beyond reasonable follow-up.
- Confidentiality
– Respect any confidential or proprietary information shared by visitors or fellow exhibitors.
Visitor Responsibilities
- Engagement Etiquette
– Interact respectfully with exhibitors and avoid monopolising time at booths.
– Provide accurate information when sharing contact or company details.
- Photography and Recording
– Do not take photos, videos, or recordings of exhibits without express permission.
- No Solicitation
– Visitors are not permitted to solicit products or services unless formally registered as exhibitors at Data Decoded.
Prohibited Behaviour (All Participants)
– Harassment, intimidation, or discrimination.
– Unauthorised distribution of promotional materials outside designated areas.
– Theft, vandalism, or tampering with displays or materials.
– Intoxication or disruptive conduct.
Reporting and Enforcement
– Any violations of this Code of Conduct should be reported to Data Decoded event staff
immediately.
– The organisers of Data Decoded reserve the right to take appropriate action, including:
– Verbal or written warnings
– Removal from the event without refund
– Notification to employer or legal authorities
Agreement
By attending Data Decoded, all participants agree to abide by this Code of Conduct and understand that violations may result in consequences as deemed necessary by the event organisers.
The above may be updated at any time without prior warning.